Help Desk & Quick Start Guide

    Work Portal ToolsComplete Facility Solutions

    Welcome to Work Portal Tools™

    Your all-in-one workforce management platform for healthcare facilities. Time tracking, patient management, analytics, and resident care—all in one place.

    Quick Start: Get Up & Running in 3 Steps

    1

    Register Your Account

    Click "Register" on the home page, enter your work email and create a secure password. Your account is created instantly!

    2

    Verify Email

    Check your inbox for the verification email (arrives within 1-2 minutes) and click the verification link. Check spam if needed!

    3

    Login & Start Working

    Click "Employee Login", enter your credentials, select your shift type, and you're in! Access all WPT tools from the Portal Tools dashboard.

    Your Essential Tools & Why They Matter

    MyKronos

    Time Management

    Clock in/out, track your hours, and view your complete timesheet history.

    Key Features:
    • Quick Clock In/Out: One-tap punch with shift type selection (Day/Afternoon/Night)
    • Live Timesheet: Real-time tracking of hours worked with automatic calculations
    • History View: Access complete time entry records with dates and shift details
    • Purpose Tracking: Log work type (Caregiver, Overtime, Training, Emergency, etc.)
    • Export Reports: Download your timesheets for personal records or payroll verification

    Why It's Critical:Ensures you get paid correctly for every hour worked. No lost paper timesheets, instant supervisor visibility, and prevents payroll disputes. Your work hours = your livelihood!

    Express Intake

    Patient Management

    Quick patient admissions with comprehensive information tracking and digital documentation.

    Key Features:
    • Lightning Fast Admissions: Complete patient intake in under 5 minutes
    • Smart Forms: Auto-save, validation, and guided data entry to prevent errors
    • Comprehensive Fields: Capture medical history, emergency contacts, insurance, and preferences
    • Document Upload: Attach insurance cards, medical records, and ID photos directly
    • Instant Search: Find any patient record in seconds using name, date, or admission ID
    • Status Tracking: Monitor patient status (Active, Discharged, Transferred, etc.)

    Why It's Critical:Reduces admission time from 30+ minutes to just 5 minutes! No handwriting errors, instant access to patient info when needed, and better care through accurate records.

    MyDash

    Analytics & Reports

    Real-time workforce analytics, attendance tracking, and comprehensive reporting tools.

    Key Features:
    • Live Dashboard: See who's currently clocked in, shift types, and real-time staffing levels
    • Attendance Analytics: Track attendance patterns, late arrivals, and early departures
    • Visual Charts: Intuitive graphs showing hours worked by shift, day, week, or month
    • Export Reports: Download Excel/CSV reports for payroll, compliance, or analysis
    • Overtime Monitoring: Automatically flag employees approaching overtime thresholds
    • Custom Date Ranges: Filter data by specific periods for targeted reporting

    Why It's Critical:Transforms complex data into clear insights. Managers see who's working, staffing levels, and trends at a glance—enabling smarter scheduling and resource decisions.

    Resident Manager Tool

    Resident Care

    Complete resident profiles, medical records, care plans, and instant search capabilities.

    Key Features:
    • Complete Profiles: Store demographics, photos, medical history, contacts, and care preferences
    • Medical Information: Track allergies, medications, conditions, physicians, and DNR status
    • Emergency Contacts: Instant access to family, POA, next of kin, and emergency phone numbers
    • Payment Tracking: Monitor billing, payment status, and automated reminder emails
    • Smart Search: Find residents instantly by name, room number, or any field
    • Email Templates: Send professional communications for payments, updates, and notifications
    • Export Reports: Generate comprehensive resident reports for compliance or records

    Why It's Critical:Your digital filing cabinet! Find any resident's medications, allergies, or emergency contacts in seconds—not minutes of searching paper files. Better information = better care.

    Essential Tips for Success

    Clock in/out accurately

    Always clock in when starting and clock out when finishing—ensures correct payroll!

    Keep your password secure

    Never share login credentials—your account is tied to YOUR work records and pay.

    Double-check patient/resident data

    Verify all information before saving—accurate data prevents problems later.

    Explore the dashboard

    After logging in, take a moment to familiarize yourself with the Portal Tools hub navigation.

    Ready to Get Started?

    Join thousands of healthcare professionals using Work Portal Tools™ to streamline operations and improve facility efficiency.